Skills / Invoice & AP Auditor
QAI Invoice & AP Auditor
Runs a genuine three-way match — invoice against purchase order against receipt — with tolerances for quantity and price, and catches duplicate invoices across four different patterns, including the same invoice resubmitted under a slightly different number.
About this tool⌄
Runs a genuine three-way match — invoice against purchase order against receipt — with tolerances for quantity and price, and catches duplicate invoices across four different patterns, including the same invoice resubmitted under a slightly different number.
How it works
- Upload your invoices, purchase orders, and receiving records
- The tool matches every line and classifies exceptions — price variance, quantity variance, no PO, duplicate, and more
- Duplicate detection runs four separate checks, not just an exact match
- Get a workbook with exceptions by vendor, duplicate detail, and goods-received-not-invoiced for your period-end accrual
Who it's for: AP clerks and managers, controllers, and internal auditors testing purchasing controls or chasing duplicate payments.
Upload input files
Upload CSV or Excel (.xlsx). Excel is converted to the table the engine expects — no need to paste JSON.
Invoices
Required · No file selected
invoice_no, vendor, invoice_date, po_no, po_line, item, qty_billed, unit_price, extended_amount, amount_paid (optional), requester (optional).
Purchase orders
Required · No file selected
po_no, po_line, vendor, po_date, item, qty_ordered, unit_price, status.
Receiving / receipts
Required · No file selected
receipt_no, po_no, po_line, item, qty_received, receipt_date.
Run parameters
These map to the upstream engine flags. Edit them to match your files (defaults are demo values).
Service conversation
Scoped to this service. AI explains verified results; accounting compute stays in the analysis engine.
Example: “Run the analysis and explain what still needs attention.”